Accounts Receivable
Introduction
The Accounts Receivable Module in DIGITZ ERP manages all customer-related receivables, outstanding balances, and collection-oriented financial operations. It centralizes everything related to customer dues, credit management, receipts, and ageing analysis.
The module ensures that every customer invoice, receipt, and adjustment is accurately reflected in the system’s financial ledgers, providing a complete receivable-side visibility for both operational and accounting teams.
Purpose
To monitor, track, and manage all outstanding amounts owed by customers and provide complete financial clarity through ageing analysis, statements, and periodic sales-related reporting.
The module consolidates receivable transactions, identifies overdue balances, and aids in ensuring timely collections and accurate financial posting.
How It Works
When sales invoices are created and posted in DIGITZ ERP, corresponding receivable entries are automatically generated in the Customer Ledger.
The Accounts Receivable module uses these financial postings to:
- Calculate Customer Outstanding
- Build Ageing Schedules
- Generate Customer Statements
- Analyze Receipts and Sales Trends
- Provide Register-level insights for sales and collection reporting
Customer payments recorded through Receipt Entries automatically reduce the outstanding balance and update all relevant ledgers.
All calculations—outstanding amounts, ageing buckets, and periodic summaries—are derived from:
- Customer Ledger Entries
- Sales Invoices
- Receipt Entries
- Credit Notes
- Company Configuration (Credit terms)
Key Features
Customer Outstanding
Displays the total due amount for each customer with invoice-wise and summary-wise breakdown.
Shows pending amounts, overdue invoices, and credit periods based on company-defined terms.
Customer Statement of Account
A complete consolidated statement of all transactions between the company and the customer.
Includes:
- Sales Invoices
- Receipts
- Credit Notes
- Adjustments
- Running Balance
Used for customer communication and payment follow-up.
Customer Transaction Ageing Report
An ageing analysis that groups outstanding invoices into ageing buckets (e.g., 0–30, 31–60, 61–90, 90+ days).
Helps identify overdue customers and prioritize collection efforts.
Sales Receipt Analysis Report
Analyzes receipt patterns, payment modes, clearing status, and customer payment behavior.
Provides insight into how efficiently payments are being collected against Sales Invoices.
Periodic Sales Analysis Report
Displays sales value trends periodically — Monthly, Quarterly, or Yearly.
Useful for revenue forecasting and performance comparison across periods.
Sales Register
A detailed line-by-line report of all sales invoices posted within a date range.
Shows invoicewise data including customer, amount, tax, payment mode, and posting date.
Sales Itemwise Summary Report
Summarizes sales performance at the item level.
Shows total quantity and amount sold for each item across the selected period.
Sales Itemwise Register
Provides detailed transaction-level item movements within Sales Invoices.
Shows item rate, quantity, discount, taxability, and amount for every line item.
Posting Behaviour
- Every Sales Invoice creates an Accounts Receivable ledger entry.
- Every Receipt Entry reduces the corresponding receivable balance.
- Credit Notes reduce customer outstanding and appear in all relevant reports.
- Ageing is computed based on Due Date or Posting Date as per company settings.
- All reports reflect real-time balances based on GL Posting entries.
Integration
The Accounts Receivable module connects with:
Sales Module
Uses invoice postings to compute outstanding balances and ageing.
Receipt Entry
Adjusts receivable balances and updates customer ledger in real time.
General Ledger & Trial Balance
All receivable movements appear in the GL, ensuring accurate accounting reporting.
Tax & Compliance
Tax data from invoices is reflected in registers and periodic sales reports.
Projects & Cost Centers
Sales invoices linked with projects or cost centers reflect their revenue contribution in AR reports.
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