Contra Voucher

November 5, 2025

Overview

The Contra Voucher in DIGITZ ERP is a financial document used to record fund transfers between Cash and Bank accounts within the same company.
It is similar to a Journal Entry, but restricted exclusively to accounts of type Cash or Bank on both the debit and credit sides.
This voucher helps track internal fund movements, such as Cash to Bank deposits, Bank to Cash withdrawals, or Bank to Bank transfers, without involving customers or suppliers.

Purpose

To record internal transfers and movements of money between the company’s cash and bank accounts, ensuring proper ledger balance updates while maintaining complete visibility of internal fund flow.

How It Works

The Contra Voucher is used when funds move within the organization’s own accounts — for example, depositing cash into a bank, withdrawing from the bank for petty cash, or transferring between bank accounts.
The user selects one Cash or Bank Account to be debited and another to be credited.
The voucher ensures both debit and credit accounts belong to the Cash or Bank account group.
Upon submission, DIGITZ ERP updates both ledgers instantly under the Perpetual Accounting method, keeping all internal balances accurate and traceable.

Key Fields

Posting Date – The date on which the contra transaction is recorded.
Company – The company under which the transaction is being made.
Debit Account – The account (Cash or Bank) that receives the funds.
Credit Account – The account (Cash or Bank) from which funds are transferred.
Amount – The transaction value being transferred.
Payment Mode / Reference – Optional information such as cheque number or transaction ID.
Remarks – Description or narration for the transfer.

Typical Use Cases

Cash to Bank – Depositing cash into a bank account.
Bank to Cash – Withdrawing funds from a bank for office or petty cash.
Bank to Bank – Transferring funds between two bank accounts.
Cash to Cash – Transferring cash between two cash accounts (e.g., between branches).

Each transaction type ensures that fund movements are properly recorded in both accounts without affecting income or expense ledgers.

Workflow

Go to Accounts → Contra Voucher → New.
Enter the Posting Date and Company.
Select the Debit Account (receiving account) and Credit Account (source account).
Enter the Amount and any Reference Details (e.g., cheque number).
Add remarks for clarity, if required.
Save and Submit the voucher.

Upon submission, the system automatically creates debit and credit entries for the selected accounts.

Posting Behaviour

Debit: Receiving account (e.g., Bank Account or Petty Cash Account).
Credit: Source account (e.g., Cash Account or Bank Account).
The transaction affects only Cash and Bank balances — no impact on income, expense, or liability accounts.
Entries are immediately reflected in Cash Book, Bank Book, and the General Ledger.

Integration

The Contra Voucher integrates seamlessly with:

Cash and Bank Ledgers – Updates account balances in real time.
Bank Reconciliation Module – Helps reconcile internal transfers appearing in bank statements.
Accounting Reports – Reflected in Cash Book, Bank Book, Trial Balance, and General Ledger.

Conclusion

The Contra Voucher in DIGITZ ERP provides a simple and reliable way to record internal transfers between cash and bank accounts.
By restricting transactions to only Cash and Bank type accounts, it ensures accurate tracking of fund movements, cleaner ledgers, and complete transparency in internal financial transfers.